Exhibitors are requested to read following information carefully:-
1. FACILITIES FOR BARE SPACE
General facilities for Bare Space include general Power load respective per 18 sq meter space booked, general security, general decoration in and around exhibition halls, signage, general illumination inside and outside halls, cleaning of aisles and exterior, general publicity for visitor promotion, entry in exhibition hall, free entry in Trade Fair Directory, one copy of Trade Fair Directory, Other chases like power, water compressed air are to be paid separately. Kindly ask organizer for rates for additional requirements.
2. FACILITIES FOR BUILDUP STALL
Package of facilities for built up stalls includes back and side partitions with modern prefabricated system similar to octanorm and PVC lamination panels, synthetic carpet, fascia in English written in uniform style, General Lightings, One power socket per stall, One counter & two chairs for every 9 square meters, electricity consumption for lighting, general security in Exhibition halls, general decoration in and around halls, general publicity for visitor promotion, entry in the exhibition hall, free entry in Trade Fair Directory, one copy of Trade Fair Directory.
3. SHOW DIRECTORY
The Organizers will publish a Trade Fair/ Show Directory which entitles the exhibitors a free entry in Directory covering name and address of exhibitor, name of chief executive, telephone, fax area of specialization, exhibits displayed and company profile not exceeding 100 words. All exhibitors are required to provide above information in soft copy at least two months advance. In case organizers don’t receive this information, organizer shall publish all available information.
4. PAYMENT
Exhibitors are required to follow payment schedule as prescribed in Space Booking form. Possession of Space shall be given only upon full and final payment.
5. SUBLETTING OF STALL SPACE IS STRICTLY PROHIBITED
6. SUBMISSION OF DRAWINGS
Exhibitors with Bare Space are to submit design of the stall to Organizers and obtain approval for the plans in writing. 4 copies of the plans with front/side elevations, special features of the display & electrical plan etc. are to be submitted 2 months before the schedule date of event.
7. EXHIBITORS ARE REQUIRED TO COMPLY WITH INSTRUCTIONS
Issued by Organizers regarding schedule for setting up and dismantling stalls. Failure to comply with the instructions will attract penal charges and Exhibitors are liable to pay the penal rental.
8. OVERALL HEIGHTS OF DISPLAY:
Normal heights of stands shall be 2.50 mts. If exhibitors are particular of heights more than 2.50 mts., written permission of Organizers may be obtained after submitting appropriate plans.
9. FLOOR PLAN
ORGANIZER RESERVES THE RIGHT TO ALTER THE FLOOR PLAN
10. TAX DEDUCTION AT SOURCE (TDS) :
Tax can be deducted at prevailing rate of TDS as per prescribed in income tax laws.
11. EXHIBITS HANDLING
The services of cranes and Forklifts through authorized contractors will be available at extra cost. The cost has to be settled directly with the contractor.
12. INSURANCE
Organizers shall not be responsible for any loss whatsoever incurred by Exhibitor and they should obtain insurance coverage for their exhibits against all risks and for the periods covering preparation, Setting up, Mounting and Dismantling and return transit.
13. COUNTER SALES
Counter sales are not permitted at the Exhibition.
14. FORCE MAJEURE
Under the conditions of the force-majeure which also include strike, lock out, closure riots, the Organizers reserve the right to later the opening dates and duration or even cancel the entire Exhibition. In case of changes in dates and duration of the Event the contractual obligation between the exhibitors and the Organizers remand unaffected. In case of cancellation of the Exhibitions the stall charges will be refunded to the Exhibitor after deducting the proportionate costs already incurred by the Organizers.
15. ARBITRATION
All disputes arising in connection with Agreement shall be finally settled by a Sole Arbitrator, to be appointed by the Organizers, under the provisions of India Arbitration and Conciliation Act, 1996. The place of arbitration shall be New Delhi.
16. JURISDICTION
Only the Courts in Delhi alone shall have jurisdiction.
17. CARNET (To be Advised)
* Temporary import will be allowed under ATA Carnet SystemThe facility of duty free temporary import will be available only to foreign exhibitors/participants from the following countries: Australia, Austria, Belarus, Belgium, Brazil, Canada, China, Egypt, France, Germany, Hong Kong, Italy, Israel, Iran, Japan, Korea, Malaysia, Myanmar, Nigeria, New Zealand, Russia, Singapore, Spain, Sweden, South Africa, Switzerland, Turkey, Thailand, Tajikistan, Taiwan, Tanzania, Ukraine, UK, USA, UAE and Vietnam.
