For the Police Information Technology (IT) wing is working on a state-of-the-art Document Management System (DMS) to ensure no police record goes missing.
In the next couple of months, the Kerala Police will go fully digital in storing, retrieving and processing all case files and investigation reports. For the Police Information Technology (IT) wing is working on a state-of-the-art Document Management System (DMS) to ensure no police record goes missing. The system will also enable any document to be retrieved at the touch of a button.
DMS will have two key components – Knowledge Management System (KMS) and Learning Management System (LMS) - enabling access to police records on sensational cases for training purposes and also to help police officers refer various reports during investigation.Senior officers say the Kerala Police have huge records on cases cracked using various investigative skills.“Searching for related reports for reference is cumbersome. Many a time, the records could not be found. A lack of proper filing of records has resulted in a mess,” an officer said.
With DMS, all documents will be stored digitally and can be accessed by officers for reference. Kerala IT wing Superintendent J Jayanath said, once the DMS is in place, there will be no scope for files going missing.“Police records can be used even for training purposes as DMS will be linked to KMS and LMS,” the officer said.“The department is continually looking for ways to be more efficient and will review the utility aspect of DMS, LMS and KMS. Through DMS, we will explore opportunities to enhance record management, bring in new features to improve usability and to create a modern interface for public,” Jayanath said.
He said the digital interface will also have the facility for video conferencing and the entire conference will be stored in a cloud platform so that it can be retrieved for future reference.“Police officers conduct video conferencing discussing various aspects of policing. But these videos are not stored. By introducing DMS, we will be able to record the conference and store it in the cloud,” he said.